Main Job Purpose

To work as part of the Fund Administration team providing Private Capital fund administration, corporate services and investor services to private equity funds and underlying private equity fund vehicles ensuring that they are fully compliant with fund documentation, legal and regulatory requirements to which they are subject.

Ensuring that the provision of fund administration services are aligned with the client SLA’s, all internal and external deadlines are understood and met and all operational policies, procedures and checklists are followed.

Reporting to the Fund Administration Manager.

Key Responsibilities:

  • Prepare fund distribution and call notices to investors in accordance with the fund agreements and legal and regulatory requirements, including liaison with the Investor Relations team regarding the sending of notices to investors
  • Work with the Investor Relations team to deal with ad hoc investor queries and maintaining databases
  • Prepare and/or review payment instructions accurately for approved invoices, FX transactions, investments, distributions and any other ad hoc payments
  • Prepare and/or review investor correspondence template (i.e. for sending of monthly financial reports and notices) where relevant
  • Work with the Investor Relations team to update and control static data of investors of the Funds, including bank details
  • Assist in analysing investment proposals to ensure potential fund acquisition meet fund investment criteria
  • Liaise with specialist internal operations such as compliance and CDD to ensure that funds comply with statutory and regulatory requirements
  • Assist in updating the foreign exchange and invoices log
  • Prepare and/or review bridge facility reporting required for the funds Assist in execution of documents and other ad hoc administrative client and investor requests
  • Liaise with various external and internal parties (e.g. client, external auditor, other BNP offices etc) in the day to day administration of the Fund and other custom reporting and projects for specific investor needs.
  • Liaise with internal and external auditors and assist with the year-end/interim audit process via a monitored timetable and audit requirement list
  • Assist the Corporate Services team with the preparation of agendas, board minutes and board packs as required for all scheduled and ad hoc board meetings
  • Assist the Corporate Services team in updating logs including minutes, shareholder and loan note registers where required
  • Assist with the preparation and compilation of board packs
  • Ensure compliance with all relevant internal processes, procedures and controls when discharging you Fund Administration duties, using the appropriate system or platform in order to do so
  • Provide input in relation to the review and monitoring of existing business processes, procedures and checklists to maximize efficiency and productivity in the Private Capital Team
  • Execute group project opportunities relating to the implementation of new systems or platforms and the appropriate operational procedures

Technical Skills – Essential Requirements

  • Proper and effective administration skills
  • Good time management skills
  • Good prioritisation skills to deal with a high volume of time sensitive tasks quickly and appropriately
  • Sound problem solving skills
  • Good working knowledge of Microsoft Office Package with an emphasis on Excel and Word

Technical Skills – Desired Requirements

  • Good understanding of fund structures and fund cash flows
  • Good understanding of the Private Capital industry

Qualifications and Industry Experience – Essential Requirements

  • An interest to study towards ICSA/ACCA/ACA or a similar qualification

Qualifications and Industry Experience – Essential Requirements

  • Prior experience of Private Capital and fund administration

Personal Style – Essential Requirements

  • To be a team player and to help and step in to assist other members of the team when required
  • Good interpersonal and communication skills and able to deal with various parties both internal and external
  • Organisational skils are key, with an ability to manage workloads and to meet all deadlines
  • Demonstrable motivation and ability to learn new applications and processes
  • Good attention to details

Personal Style – Desired Requirements

  • Ability to work consistently to meet client deadlines

The main purpose of the OPC (Operational Permanent Control) team locally is to ensure the effective management of the group policies and procedures to maintain and enhance a robust risk and operational control framework with regard to the first line of defence. 

The Head of OPC and the OPC team collaborate locally and globally to manage the non-financial Risk and permanent control framework within the Channel Islands.   Their activities cover all operational risks listed in the Group risk libraries, which include but are not limited to fraud, outsourcing/shoring, conduct, IT, GDPR, compliance and breach of regulations.   

The post holder has line management responsibility for the resources employed within the OPC function.

Key responsibilities, include the effective implementation, stakeholder engagement, management and quality assurance relating to:

  • All aspects of Procedure management (implementation, application, cascading)
  • Identification, management and cascading of the risks through the Risk and Control Self-Assessment framework, in close collaboration with key stakeholders 
  • Ensure the control plan is maintained and enhanced, and control results are reviewed and analysed by the management of the location and when relevant by operational teams / relevant stakeholders and that, according to the results, action plans are defined if needed locally. 
  • Incident managed to include analysis, quality reviews and corrective measures that have to be implemented, jointly with the relevant stakeholders
  • Contribute management information, KPIs and reporting to organized committees and meetings
  • Lead a high performing OPC team that positively delivers against the department goals and local strategy
  • As a manager, ensure full compliance with Conduct policies 

Competencies

  • Broad Operational Risk and Control Management experience and risk awareness
  • High attention to detail and a strong commitment to quality control
  • Effective stakeholder engagement
  • Effective Time Management: Be able to work on multiple assignments and complete high-quality work against strict and competing deadlines, with timely updates to stakeholders
  • Effective Communicator with excellent writing, reporting and verbal communication skills 
  • Personal Conduct: demonstrates the highest levels of ethics, integrity and conduct
  • Competent and positive people management skills, leading by example
  • Effectively communicates and manages change; solution driven 
  • A can-do attitude with a strong ability to work on own initiative
  • Accountability – takes initiative and is accountable for their role
  • Analytical ability, with some knowledge of Tableau/PowerBI reporting tools (or similar) a plus

ROLE DESCRIPTION AND PURPOSE 

The Delegated Solutions team combines our expertise in open architecture, and comprises qualitative and quantitative research, risk due diligence and sub-advisory. Over the past years, we have demonstrated our skill in selecting third party investment funds for our clients, and we have created BNPP AM’s dedicated sub-advisory platform – AMSelect, to bring this expertise to our clients in a profitable way. The Delegated Solutions team strengthen our ability to create value for our clients, BNPP AM and BNPP Group. 

The Risk Due Diligence Team is a key, independent function, which operates separately to the Delegated Solutions team in order to control our manager selection process. Our Risk Due Diligence team analyses and assesses all the operational risks within a firm. This analysis aims to gain a clear picture of a firm’s culture and policies, evaluating risks related to trading, operations and compliance systems, human resource policies and infrastructure. 

KEY RESPONSIBILITIES 

Team Activity: 

·       Risk and Operational Due Diligence on the funds and firms selected by the Research Analysts

Contribution to the Due Diligence process on external funds and managers including: 

·       Structural, legal and operational analysis of the targeted Investment Management firm

·       Analytical review of the internal processes, corporate and legal structures, tools etc. (Corporate governance, trade process, profitability and compliance)

·       Market practices in the Asset Management industry

·       Analysis of the greenwashing risks

·       Analysis of consistency and compliance of the investment strategy deployed by the managers (instruments traded, leverage, liquidity, portfolio diversification)

·       Scheduling, preparation and involvement in the Investment Management firm visits

·       Contribution to the evolution/improvement of the ranking criteria’s and ranking tools

·       Compiling and writing the Risk Due Diligence reports

·       Presentation of the Due Diligence findings during the monthly short list committee

·       Participating to the follow-up/monitoring of the delegated funds and the review of the existing Due Diligence 

Contribution to the improvement of the Risk Management and Risk Monitoring tools: 

·       Quantitative risk monitoring tools, stress testing etc. 

·       Passive monitoring of the market risks and impacts on the various FQA 

·       Monitoring of the regulatory environment and operational risk issues that may arise on the suggested funds 

ROLE REQUIREMENTS 

ESSENTIAL SKILLS/COMPETENCIES 

·       Strong knowledge of financial instruments 

·       Knowledge of the collective investment schemes structure 

·       Understanding of the various investment strategies applicable to different asset classes 

·       Analytical ability to understand Company balance sheets 

·       Able to respond to situations using rational decision-making, problem-solving, and conflict resolution skills. 

·       Autonomous and pro-active 

·       Team player 

·       Rigorous and accurate

·       Great writing skills

·       Strong written and verbal communication skills, with ability to articulate views clearly to Portfolio Managers and Management 

Specific other role requirements: 

·       Fluency in written and spoken English language

CONDUCT 

·       Be a role model, supporting and fostering a culture of good conduct 

·       Demonstrate proactivity, transparency and accountability for identifying and managing conduct risks 

·       Consider the implications of your actions on colleagues, partners and clients before making decisions and escalate issues to your manager when unsure 

ESSENTIAL QUALIFICATIONS & EXPERIENCE 

The successful candidate will have extensive demonstrable skills and experiences including the following:

  • Bachelor Degree/BSc Degree, business school or equivalent in Mathematics, Statistics, Engineering or related discipline 
  • Significant investment industry experience, specifically in Risk

·       Experience in audit and/or risk in an Asset Management environment is advantageous 

  • Good knowledge of the following tools: Pack Office, VBA and Bloomberg; Microsoft Office capabilities, specifically PowerPoint and Excel

To work as part of the Fund Administration team at BNP Paribas S.A., Jersey Branch, providing Private Capital fund administration, corporate services and investor services to private capital funds and underlying fund vehicles, ensuring they are fully compliant with fund documentation, legal and regulatory requirements to which they are subject.
Requirements:
Prior experience in PE fund administration.
Interest to study towards a a relevant industry qualification such as CGI.
o be responsible for the set-up/on-boarding and subsequent ongoing accounting of Private Capital funds at BNP Paribas S.A., Jersey Branch, ensuring that they are fully compliant with relevant legal and regulatory requirements, fund documentation and applicable accounting standards. To be a Private Capital specialist for the Fund Services business and be responsible for the fund valuation, investor reporting and accounting services provided to the client.

Requirements:
Excellent working knowledge of fund accounting practices and standards, particularly IFRS, UK GAAP and US GAAP.
Excellent working knowledge of fund structures, fund cash flows and various types of PE transactions.
To work as part of the Fund Administration team at BNP Paribas S.A, Jersey Branch, providing Private Capital fund administration, corporate services and investor services to private equity funds and underlying private equity fund vehicles ensuring they are fully compliant with fund documentation, legal and regulatory requirements to which they are subject.
 
Requirements:

Effective fund administration and client service skills.
CGI/ACCA/ACA or a similar qualification.
Understanding of the Private Equity industry standards and regulations.
To work as part of the Fund Accounting team at BNP Paribas S.A., Jersey Branch, providing fund valuation and accounting services to private capital funds and underlying private capital fund vehicles ensuring that they are fully compliant with fund documentation, legal, regulatory requirements and accounting standards to which they are subject. Ensuring that the provision of fund accounting services are aligned with the client SLA’s, all internal and external deadlines are understood and met and all operational policies, procedures and checklists are followed.
Requirements:

Part-qualified ACCA or equivalent.
2+ years fund accounting experience or Big 4 audit background.
Experience servicing PE clients.
To work as part of the Fund Accounting team at BNP Paribas S.A, Jersey Branch, providing fund valuation and accounting services to Private Capital funds and underlying private capital fund vehicles ensuring that they are fully compliant with fund documentation, legal, regulatory requirements and accounting standards to which they are subject.
Requirements:

Excellent working knowledge of various Private Capital fund structures (GP/LP/Feeder) and the accounting required for these structures.
Excellent knowledge of UK GAAP/US GAAP/IFRS.
Understanding of Luxembourg GAAP and the Private Capital industry standards and regulations.
To work as part of the fund administration team at BNP Paribas S.A., Jersey Branch, providing Private Capital fund administration, corporate services and investor services to private equity funds and underlying private equity fund vehicles ensuring that they are fully compliant with fund documentation, legal and regulatory requirements to which they are subject.
Requirements:
Finance industry experience in Private Equity fund administration.
Good understanding of fund structures and fund cash flows.
CGI/ACCA/ACA or similar qualification.
To be responsible for the set-up/on-boarding and subsequent ongoing accounting of Private Capital funds at BNP Paribas S.A, Jersey Branch, ensuring that they are fully compliant with relevant legal and regulatory
requirements, fund documentation and applicable accounting standards. To be a Private Capital specialist for the Fund Services business and be responsible for the fund valuation, investor reporting and accounting services provided to the client.
Requirements:

Excellent working knowledge of fund accounting practices and standards, particularly IFRS, UK GAAP and US GAAP.
Excellent working knowledge of fund structures and fund cash flows.
Excellent working  understanding of various types of PE transactions.
Experience within the finance industry and specifically experience in Private Capital fund accounting preparation.
Experience in people management.