Supplier Administrator

April 3, 2024

Supplier Administrator


  • Standard / Permanent
  • GB-ENG-London
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The role

Responsible for the onboarding of contractors and suppliers on behalf of Strutt & Parker rural clients.  The candidate will have contact with a diverse range of stakeholders externally and internally, and must have a proactive, flexible, and a ‘can-do’ approach. Task flexibility is key.


  • Support the implementation of the new supplier due diligence and on-boarding process
  • Maintain the central supplier database and management of supplier files. 
  • Progressively validate or re-onboard existing stock of suppliers or contractors against UK Health & Safety legislation (CDM Regulations 2015), Group policies and Know your supplier industry standards. 
  • Prepare invitation to tender packs and assist with the collation of tender responses 
  • Analyse and check compliance of documents received by suppliers and contractors
  • Complete administrative tasks as required to include use of systems, filing, supplier inventory management 
  • Prepare contracts and upload signed contracts in to the systems
  • Contribute to management reports for a variety of stakeholders including monthly Ops Board dashboard, contributions to pitch documents etc.
  • Perform periodic audits and reports on a selection of KPIs
  • Support the collection of all the required contracts and updating the Proactis system to ensure that all live contracts have the appropriate values and key dates. 
  • Support the supplier management process including quarterly review of temporary suppliers
  • Ensure compliance with all internal procedures and policies; Procurement, Health & Safety, Finance, Compliance, HR

Person specification

Qualifications/Key Skills

  • Full/qualified membership of CIPS


  • Previous experience in a similar role, ideally in the property or construction sectors
  • Ideally the candidate will have some knowledge of CDM Health & Safety compliance requirements 
  • Good procurement knowledge
  • Excellent English language skills – both written and spoken
  • IT literate – MS Office at intermediate level
  • Stakeholder engagement and coaching experience 
  • Highly numerate
  • Excellent English language skills – both written and spoken
  • IT literate – MS Office

We are proud to offer award-winning benefits to support and reward our employees:

  • Health & Leisure: Private medical cover, 25 days annual leave + public holidays (the option of purchasing up to 5 additional days via flex benefits), health screening, gym discounts, wellbeing support, volunteering opportunities, cycle to work scheme, eye care voucher, travel & retail discounts, travel insurance, concierge service, kids pass, open fairways golf card, great company culture and social events (including sports teams, charity events, art pass), perks at work 
  • Financial:  Pension, life assurance at 8 x basic salary, group income protection, long term disability insurance,  interest free season ticket loan, bonus scheme – you will be eligible to participate in the Company’s Bonus Scheme, share incentive plan, financial and mortgage advice 

BNP Paribas Real Estate is committed to providing a work environment that fosters diversity, inclusion, and equal employment opportunity without regard to race, colour, gender, age, creed, sex, religion, national origin, disability (physical or mental), marital status, ancestry, sexual orientation, gender identity and gender expression, or any other legally protected status.

BNP Paribas Real Estate is proud to be an inclusive employer, as recognised by our RICS Inclusive Employer status

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