Strutt & Parker – Office Manager, Chelmsford

January 24, 2024

Strutt & Parker – Office Manager, Chelmsford

ReferenceSP1236

  • Fixed Term
  • GB-ENG-Essex
  • FINANCIAL AND TECHNICAL EXPERTISE
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The role:

We are currently looking for a Receptionist/Office Administrator to assist in the day-to-day running of our Chelmsford Office within our Land Management team. 

The role is Monday to Friday 9.00 to 5.30. Please note training will be provided where required.

Responsibilities

  • Reception duties, including answering calls and greeting clients
  • Answering general emails and postal correspondence
  • Process invoices for purchase order numbers on internal software
  • Manage the file archive storage and records
  • Manage health and safety as well as fire regulations within the office
  • Order office supplies
  • Work closely with the handyman regarding general property and garden maintenance
  • Liaise with various building service suppliers (e.g. fire alarm, window cleaners, air con etc.)
  • Chase unpaid invoices for all office related bills
  • Help organise the Summer and Christmas staff parties
  • Formatting, proof reading and binding documents
  • Work overflow assistance/holiday/sickness cover for secretaries in other departments
  • Raising fees (Accounts)
  • Sending out rent demands once a fortnight (folding and franking between 80-200 letters)
  • Sort post and scan Bank statements to Accounts 

Person specification

  • Ideally will have previous experience in a similar role
  • Good communication skills – both verbal and written
  • Ability to establish and maintain effective working relationships with colleagues at all levels
  • Pro-active with exceptional organisational and co-ordination skills
  • Professional telephone manner
  • IT literate, Microsoft Office – Word (Intermediate), Excel (Basic), PowerPoint (Basic), Outlook (Intermediate)
  • Ability to prioritise and perform under pressure
  • Positive attitude, reliable and dependable

Benefits of working for Strutt & Parker:

  • Career progression
  • Cycle to work scheme
  • 25 days annual leave + bank holidays
  • Life assurance at 8 x basic salary
  • Long Term Disability Insurance
  • Interest free season ticket loan
  • Private GP Service
  • Group Income Protection
  • Eye Care Voucher
  • Pension

BNP Paribas Real Estate is committed to providing a work environment that fosters diversity, inclusion, and equal employment opportunity without regard to race, colour, gender, age, creed, sex, religion, national origin, disability (physical or mental), marital status, ancestry, sexual orientation, gender identity and gender expression, or any other legally protected status.

BNP Paribas Real Estate is proud to be an inclusive employer, as recognised by our RICS Inclusive Employer status and membership to Stonewalls Diversity Champion Programme.

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